Fundraiser Frequently Asked Questions

DONATIONS

How does my organization earn money from this program?

20% of all sales (pre-tax) brought in by your fundraiser will be donated directly to your organization. Your fundraiser must generate a minimum of $250 in net sales in order for a donation to be made. One week after your event, information will be released regarding how much money your organization earned via email or online by logging into your fundraiser account.

When will my organization receive the donation?

A check will be issued to your organization 4-6 weeks after your event. If it has been more than 6 weeks since your event and you still have not received a check, please contact Rubio's Customer Service at 1-800-354-4199.

APPLICATION

What kinds of organizations qualify to hold a Rubio's Fundraiser?

Any non-profit organization is eligible to participate in our fundraiser program. Here are a few examples of the organizations that have taken part:

Sports Teams, Booster Clubs, Boy Scouts, Camps, Cheerleading Squads, Religious Organizations, Girl Scouts, High School Sports Teams, Little League Teams, Parent Teacher Organizations, Schools, School Bands, Senior Communities, Sororities/Fraternities, Student Councils, Swim Teams, Teams in Training

OK, I want to throw a Rubio's Fundraiser. What happens now?

Applying is easy. The first step is finding out what kind of non-profit organization you are, as this will determine how you apply. 501(c)3 organizations are recognized by the government as tax exempt under section 501(c)3 of the Internal Revenue Code so they will not be taxed for any donations earned. Please note, there are many types of non-profit organizations that do not have this status. You can confirm your organization’s status on the IRS website: https://apps.irs.gov/app/eos/

How do I apply for my 501(c)3 organization:

  • Sign in or create an account to fill out the Rubio's Fundraiser application form online.
  • Submit a valid 501(c)3 Tax I.D. number
  • All fundraisers for 501(c)3 organizations must be scheduled 10 days in advance.
  • You should receive a confirmation email within 24 hours after submitting your application.

How do I apply for my non-501(c)3 organization:

  • Sign in or create an account to fill out the Rubio's Fundraiser application form online.
  • Submit your organization’s Tax I.D number.
  • Upload a completed W-9.
  • If your organization earns more than $600 in a calendar year, an IRS 1099 Miscellaneous Income Form will be sent to the address provided on the W-9 during the application process for tax reporting purposes.
  • Application must be submitted 21 days in advance.
  • You should receive a confirmation email within 7 business days after submitting your application.

POST APPLICATION

I’ve been approved! What happens now?

Once approved, we'll send you an email confirmation for your event along with a Rubio's Fundraiser flyer for you to distribute. You’ll also be able to download and customize your flyer online. Attendees must print or download this flyer to their mobile device to present to Rubio’s in order for their purchases to be credited to your fundraiser.

How do I make my event a success?

After you’ve reserved your Rubio’s event, maximize your event’s exposure to ensure a big turnout and an even bigger donation:

  • Include a flyer in your organization’s newsletter.
  • Announce the event and include a downloadable flyer via your website, email and social media.
  • Pass out flyers during large gatherings like group meetings and sporting events.
  • Most important, cast a wide net. Talk to everybody. There are plenty of fish in the sea (not to mention the ones in our tacos). The more people that come to your Rubio's Fundraiser, the more money your fund-lovin' organization will earn. Don't worry if everyone can't stay for dinner, they can order take-out or pick up a Rubio's catering platter too.

I never received my confirmation email or flyer.

After submitting your application, confirmation emails and flyers should arrive within 24 hours for 501(c)3 organizations or within 7 business days for non-501(c)3 organizations. Be sure to check your spam folder in case the email was filtered as spam. If you still haven’t received anything, please contact the restaurant where you are planning to hold your event and they would be happy to assist you further.

I cannot open my fundraiser flyer that was emailed to me. What do I do?

You need Adobe Acrobat Reader—free from Adobe—on your computer to open the flyer in .pdf format. If you don’t have it, you can download it here: http://get.adobe.com/reader/. If you are still having trouble, please contact Rubio's Guest Services at 1-800-354-4199.

I deleted my flyer by accident. How can I get a new one?

A copy of your flyer can be found by logging into your fundraiser account. You will see each of your fundraisers listed under “Upcoming Events”. Find the one you want and click "Get Flyer" to download the PDF file.

SCHEDULING

When can we hold our event?

When you make your reservation online, the calendar will show available dates at the Rubio's location you choose. We suggest Monday, Wednesday or Thursday evenings between 4-8 pm.

Where can we hold our event?

Browse from 200 locations with our store locator to find the Rubio’s that works for you.

May I schedule my fundraiser at multiple restaurants?

If you’re expecting more than 350 guests, you may be eligible to host your event at two locations simultaneously. For consideration, please email your request to fundraisers@rubios.com. Be sure to include your name, phone number, Tax I.D. number or your organization's W-9 and a brief description of your organization. Multi-restaurant fundraisers are handled on a case-by-case basis, and therefore online registration is not necessary.

I am having difficulty scheduling my fundraiser online.

Be sure you are choosing a day shown in white on the calendar. Days that are not available are shown in gray. If you are still having trouble, please contact the restaurant directly. They will be happy to help you plan your fundraiser.

How can I make changes to my event?

To change the date, time or location of your event, contact the General Manager of the restaurant where you are planning to hold your event. You can use our store locator to find the correct contact details. If you need to change the organization name on the flyer, please contact Rubio's Guest Services at 1-800-354-4199 for assistance.

How many fundraisers may I schedule?

You may schedule one fundraiser every four weeks and may schedule up to six months in advance.  Please note, you must book your fundraiser 2 weeks in advance

How do I cancel my event?

You can cancel your fundraiser on your own dashboard. We hope you will plan another Rubio's Fundraiser soon.