Fundraiser Frequently Asked Questions

DONATIONS

How does my organization earn money from this program?
30% of all pre-tax sales brought in by your fundraiser will be donated directly to your organization. Your fundraiser must generate a minimum of $250 in net sales in order for a donation to be made. Pre-tax sales from a Rubio's Fundraiser may only be applied with orders placed on the day and time it was booked. Alcohol sales and gift card purchases are not included.

When will my organization receive the donation?
One week after your event, information will be available regarding how much money your organization earned. You can view this information online by logging into your fundraiser account, and we will also send you an email with the information.

A check will be issued to your organization within 4-6 weeks of your event. If it has been more than 6 weeks since your event and you still have not received a check, please contact Rubio's Customer Service at 1-800-354-4199.

 

APPLICATION

What kinds of organizations qualify to hold a Rubio's Fundraiser?
Any non-profit organization is eligible to participate in our fundraiser program. Here are a few examples of organizations that have participated:

Sports Teams, Booster Clubs, Boy Scouts, Camps, Cheerleading Squads, Religious Organizations, Girl Scouts, High School Sports Teams, Little League Teams, Parent Teacher Organizations, Schools, School Bands, Senior Communities, Sororities/Fraternities, Student Councils, Swim Teams, Teams in Training

OK, I want to throw a Rubio's Fundraiser. How do I apply?
Applying is easy. The first step is finding out what kind of non-profit organization you are, as this will determine how you apply. 501(c)3 organizations are recognized by the government as tax exempt under section 501(c)3 of the Internal Revenue Code so they will not be taxed for any donations earned. Please note, there are many types of non-profit organizations that do not have this status. You can confirm your organization’s status on the IRS website: https://apps.irs.gov/app/eos/

How do I apply for my 501(c)3 organization:

  • Sign in or create an account and fill out the Rubio's Fundraiser application form online.
  • Submit a valid 501(c)3 Tax I.D. number
  • All fundraisers for 501(c)3 organizations must be scheduled at least 10 days in advance.
  • You should receive a confirmation email within 24 hours after submitting your application.


How do I apply for my non-501(c)3 organization:

  • Sign in or create an account and fill out the Rubio's Fundraiser application form online.
  • Submit your organization’s Tax I.D number.
  • Upload a completed W-9.
  • If your organization earns more than $600 in a calendar year, an IRS 1099 Miscellaneous Income Form will be sent to the address provided on the W-9 during the application process for tax reporting purposes.
  • Applications must be submitted at least 21 days in advance.
  • You should receive a confirmation email within 7 business days after submitting your application.


 

POST APPLICATION

I’ve been approved! What happens now?
Once approved, we'll send you an email confirmation for your event along with a Rubio's Fundraiser flyer & social media post for you to distribute. You’ll also be able to download and customize your flyer online from your personal dashboard.

How do I make my event a success?

After you’ve scheduled your Rubio’s fundraiser, maximize your event’s exposure to ensure a big turnout and an even bigger donation:

  • Announce your Rubio’s fundraiser and include a downloadable flyer on your organizations, newsletter or student portal
  • Email the flyer to your friends, family, office, school, etc.
  • Post the customized social media image on Facebook, Instagram or Twitter


Most important, cast a wide net. Talk to everybody. The more people that come to your Rubio's Fundraiser, the more money your organization will earn. There are lots of convenient, easy ways for your supporters to participate. Order online for contact-free and worry-free pick up or delivery, or place an order in restaurant for takeout or dine in. Catering orders are also welcome with 24-hour advance notice.

I never received my confirmation email or flyer. What should I do?
After submitting your application, confirmation emails and flyers should arrive within 24 hours for 501(c)3 organizations or within 7 business days for non-501(c)3 organizations. Be sure to check your spam folder. If you still haven’t received anything, please contact the restaurant where you are planning to hold your event, and they will be happy to assist you further.

I cannot open the fundraiser flyer that was emailed to me. What do I do?
You need Adobe Acrobat Reader—free from Adobe—on your computer to open the flyer in .pdf format. If you don’t have it, you can download it here: http://get.adobe.com/reader/. If you are still having trouble, please contact Rubio's Guest Services at 1-800-354-4199.

I deleted my flyer by accident. How can I get a new one?
A copy of your flyer can be found by logging into your fundraiser account. You will see each of your fundraisers listed under “Upcoming Events.” Find the one you want and click "Get Flyer" to download the PDF file.

I deleted the social media image by accident. How can I get a new one?
A copy of the social media image can be found by logging into your fundraiser account. You will see each of your fundraisers listed under “Upcoming Events.” In the Social Media section, click “Download.”

 

SCHEDULING

When can we hold our event?
When you make your reservation online, the calendar will show available dates at your selected Rubio's location. We suggest Monday, Wednesday or Thursday evenings between 4-8 pm.

Where can we hold our event?
Browse from over 150 locations with our store locator to find the Rubio’s that works best for your organization.

May I schedule my fundraiser at multiple restaurants?
If you’re expecting more than 350 guests, you may be eligible to host your event at two locations simultaneously. For consideration, please email your request to fundraisers@rubios.com. Be sure to include your name, phone number, Tax I.D. number or your organization's W-9 and a brief description of your organization. Multi-restaurant fundraisers are handled on a case-by-case basis, and therefore online registration is not necessary.

I am having difficulty scheduling my fundraiser online. What should I do?
Be sure you are choosing a day shown in white on the calendar. Days that are not available are shown in gray. If you are still having trouble, please contact the restaurant directly. They will be happy to help you plan your fundraiser.

How can I make changes to my event?
To change the date, time or location of your fundraiser, contact the General Manager of the restaurant where you are planning to hold your event. You can use our store locator to find the correct contact details. If you need to change the organization name on the flyer, please contact Rubio's Guest Services at 1-800-354-4199 for assistance.

How many fundraisers may I schedule?
You may schedule one fundraiser every four weeks and may schedule up to six months in advance. Please note, fundraisers for 501(c)3 organizations must be scheduled at least 10 days in advance and applications for non-501(c)3 organizations must be submitted at least 21 days in advance.

How do I cancel my event?
You can cancel your fundraiser by logging into your fundraiser account. We hope you will plan another Rubio's Fundraiser soon.